Estimated reading time: 6-7 minutes
If you’re planning a commercial, industrial, or specialised facility in Victoria, one of the first questions you’re probably asking is: how long will this take, from start to finish?
It’s a fair question – and while there’s no one-size-fits-all answer, there is a clear process. Most commercial and industrial builds in Victoria take between 9 and 24 months from initial planning to practical completion. Some are quicker; others take longer, depending on scale, complexity, approvals, and external factors like council or supply delays.
Here’s what you can expect – and what could affect the timeline.
Planning the Project (2–6 weeks)
Every build begins with clear intent. The early stage is all about feasibility – understanding what’s possible on your site, how it aligns with your operational goals, and how to balance budget with vision. During this phase, we help you clarify the project scope, check zoning and overlays, and outline a realistic timeline. Delays at this stage are rare, but when they happen, it’s usually due to uncertainties around land use or a shifting brief.
Design and Development (6–16 weeks)
Once you’re clear on the feasibility, design begins. For many of our clients, this phase is one of the most rewarding – it’s where your vision takes shape. Concepts are developed and refined, and we ensure the design meets all regulatory and functional requirements.
If your site is subject to overlays or specific planning requirements, these will be addressed during this time. And while the design process itself can move quickly, reviews, feedback, and decision-making can extend timelines if not managed proactively. That’s why having design and construction under one roof – like at MKM – helps move things along.
Approvals and Permits (8–24 weeks)
This is often the most unpredictable part of the process. Even with well-prepared documents, permit timeframes can vary widely depending on the local council, the nature of the development, and whether third-party reports (like traffic or stormwater analysis) are required.
We handle planning and building permits in-house and keep this process running alongside design and procurement where possible. Still, the more complex the project, the more moving parts there are. If you’re building in areas like Ballarat, Bacchus Marsh, or Geelong, council requirements may differ – and understanding these nuances is crucial to avoiding unnecessary hold-ups.
Final Cost Planning and Procurement (4–10 weeks)
While permits are progressing, we finalise pricing, scope, and procurement. This stage involves confirming supplier timelines, engaging subcontractors, and securing key materials – especially items with long lead times. Delays here are usually related to decision-making or global supply issues, so locking in specifications early helps mitigate risk.
We have strong supplier networks and experienced estimators, so we’re able to navigate procurement quickly and efficiently – even in unpredictable markets.
Construction Phase (3–12+ months)
Once approvals and procurement are in place, the build begins. This is where your project becomes real. The construction timeline depends entirely on the type of facility – a small office fit-out might be complete in 12 weeks, while a large-scale manufacturing hub could take over a year.
Stages typically include earthworks, structure, roofing, services (electrical, mechanical, hydraulic), and internal fit-out. At MKM, we use a clear and organised construction program, supported by two tools: Procore and BuildPass. These help us manage the schedule, keep communication smooth, make sure the site is safe, and track progress – so everyone stays on the same page from start to finish. Procore keeps everyone aligned with live updates and clear documentation, while BuildPass enhances safety compliance and subcontractor management on site.
This level of transparency helps us stay on track and avoid unexpected delays.
Completion and Handover (1–4 weeks)
The final weeks of a project focus on quality checks, commissioning of systems, and securing occupancy certificates. We’ll walk you through the entire facility, provide documentation, and ensure everything is ready for you to operate from day one.
Post-handover support is also included — from defect resolution to advice on maintenance. It’s not just about finishing the build; it’s about making sure you’re set up for long-term success.
What Impacts the Overall Timeline?
Several factors can influence how long your build will take. These include:
- The complexity and size of the project
- Whether planning permits are required
- Your speed in decision-making during design
- The availability of materials and trades
- Site conditions and seasonal weather
- Local council or authority processing times
The best way to reduce delays is to work with a team who understands every step — and knows how to sequence tasks so the project flows efficiently from one stage to the next.
Fast-Tracking Your Project with MKM
At MKM, we simplify the process by managing everything from design to handover in-house. This reduces the number of handovers between consultants and improves communication and accountability. We also know how to move through planning, procurement, and build stages without wasting time — because we’ve done it across hundreds of commercial and industrial projects across Victoria.
We’re upfront with timelines, honest about risks, and committed to keeping things on track. If you want certainty in an uncertain industry, start with the right team.